Difference between revisions of "A/V (Audio-Visual) In The Malone Seminar & Conference Rooms"
 
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The various seminar conference rooms in Malone Hall are shared by CS and HEMI and have a variety of A/V capabilities including projectors and video screens.
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<!-- '''NOTE:  As of September, 2018, this page is under construction.  A/V in Malone Hall was recently redesigned for certain conference rooms, and we are in the process of gathering information regarding the new design.'''-->
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==Intro==
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There are several rooms in Malone Hall that are set up for meetings that include presentations.  Video-conferencing capabilities are included in one of the rooms (MH 107).  Other rooms have a variety of A/V capabilities including projectors and video screens.
  
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'''Please note that''' ''CS IT Support'' is '''not''' involved with direct Malone Hall A/V Support, other than providing this documentation page.
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'''NOTE:''' CS IT Support is '''not''' involved with direct Malone Hall A/V Support, other than providing this documentation page.
  
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==Support for the A/V in Malone Hall CS Meeting/Seminar/Conference Rooms==
  
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==Video Conferencing Rooms==
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Support for the A/V in any of the Malone Hall CS Meeting/Seminar/Conference Rooms handled by:
  
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Some of the rooms in Malone Hall '''(MH 107, MH 137, and MH 328--328 only available to CS until the beginning of Oct, 2016)''' are video conferencing rooms that include Polycom video cameras and utilize [[A/V_%28Audio-Visual%29_In_The_Malone_Seminar_%26_Conference_Rooms#Polycom Video Conferencing In a Malone Hall Seminar Room - VNOC |''Polycom Video Conferencing'']] capabilities, using Polycom-based services, independent of PCs, etc.
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::'''KIT-CATS''' ('''K'''rieger '''I'''nformation '''T'''echnology - '''C'''lassroom '''A'''udiovisual '''T'''echnology '''S'''upport):
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:::  [https://classrooms.johnshopkins.edu '''https://classrooms.johnshopkins.edu''']
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:::  '''[tel:410-516-6699 410-516-6699]''' (calling will provide you faster service.)
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:::  '''{{mailto|kitcats@jhu.edu}}'''
  
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However, those same rooms also allow the use of [[A/V_%28Audio-Visual%29_In_The_Malone_Seminar_%26_Conference_Rooms#Adobe Connect Video Conferencing In A Malone Hall Seminar Room - JHU Adobe Connect Support | ''Adobe Connect'']], and unofficially, [[#SKYPE Video Conferencing In A Malone Hall Seminar Room - UNSUPPORTED | Skype]] utilizing Video Conferencing Room PCs that bridge the computer with the Polycom video/audio for a high quality video experience.
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If you are having issues with any of the A/V equipment in any of those rooms, please contact Kit-Cats directly.
  
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===Video Conferencing Room PCs===
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The only exception is the '''computer''' used for Skype/Zoom/etc located in the rack cabinet in MH-107, as that is maintained by WSE I.T. and you should email them for support with that system at:  {{mailto|wsehelp@jhu.edu}}
  
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Besides the Polycom cameras and related hardware (used for Polycom Video Conferencing), each video conferencing room <!--[[#Polycom Video Conferencing In a Malone Hall Seminar Room - VNOC | Polycom-based video conference rooms]]--> also includes a Windows-based PC.  These PCs allow the use of Adobe Connect and SKYPE, as the PC is also tied into the Polycom cameras and hardware.
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==HDMI==
  
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These PCs are ''physically located within the A/V cabinets'' and may not be directly visible.  You access these PCs by choosing '''Cabinet PC''' from the room's ''Creston touch panel'' video controls.  There is a ''wireless keyboard on top of the A/V cabinet''s in each video conferencing room. You log into these video conferencing room PCs using your ''JHED ID''.
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Most of the display screens/projectors in Malone Hall support HDMI.  The display device might already have an HDMI cable available, or you might be plugging your laptop into an HDMI port on the display.  '''''Therefore, please make sure your laptop is configured with a standard HDMI connection.'''''  You might need to get yourself an adapter to provide your laptop with standard HDMI.
  
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===Documentation Set===
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If the HDMI cable connected to the display is not functioning, the CS Office (MH-160) should have spares.
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==Presentation Rooms==
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The following meeting/conference rooms are configured for presentations.
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:* '''MH 107:'''  Conference room with two large display monitors.  Also, can be used for '''Video Conferencing'''. 
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:**Includes Windows PC-access via the keyboard on top of the rack box in the left front of room.  (PC is locked within the rack.)
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:***PC includes Skype, Skype For Business, and Zoom.
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:***You can log into the PC with your JHED ID.
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:**Has an external USB cable to connect your thumb drive.
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:**Can display directly to the TVs using [[AirMedia]] to wirelessly broadcast from your laptop to the screen.  No need to use the room's PC, since you can use your laptop instead.
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:* '''MH 122:''' Ugrad Collaboration Lab.  For Undergrad-related class presentations.
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:**Includes a projector:
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:*** You can connect your laptop to the projector at the tabletop.
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:*** You can set ugrad1 ( Linux system at the same tabletop controls where you can connect a laptop) to display at the project.
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:**MH-122 includes 3 breakout rooms with short-throw projectors.
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:* '''MH 216:'''  Small meeting room with large display monitor/TV.
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:** Plug the provided HDMI cable from the TV into your laptop.
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:** Use the provided remote control to control the TV display.
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:* '''MH 222:'''  Small meeting room with large display monitor.
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:** Plug the provided HDMI cable from the TV into your laptop.
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:** Use the provided remote control to control the TV display.
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:* '''MH 228:'''  Conference room with video projector.
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:** Connect your laptop to the HDMI cable at front of the room.
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:** Projector controls on wall plate at front of room.
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<!--==Video-Conferencing==
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Video conferencing is now only available in Malone Hall 107.  More details will be added here once we learn about the new system recently put into place. (Sept. 2018.) -->
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<!--
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The following CS rooms in Malone Hall:
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:'''MH 107''' (CS)
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:'''MH 137''' (HEMI)
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:'''MH 328''' (Malone Center)
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are video conferencing rooms that include Polycom video cameras and utilize [[A/V_%28Audio-Visual%29_In_The_Malone_Seminar_%26_Conference_Rooms#Polycom Video Conferencing In a Malone Hall Seminar Room - VNOC |''Polycom Video Conferencing'']] capabilities, using Polycom-based services, independent of PCs, etc.
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However, those same rooms also allow the use of [[A/V_%28Audio-Visual%29_In_The_Malone_Seminar_%26_Conference_Rooms#Adobe Connect Video Conferencing In A Malone Hall Seminar Room - JHU Adobe Connect Support | ''Adobe Connect'']], and unofficially, [[#SKYPE Video Conferencing In A Malone Hall Seminar Room - UNSUPPORTED | ''Skype'']] utilizing Video Conferencing Room PCs that bridge the computer with the Polycom video/audio for a high quality video experience.  -->
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<!-- ===Video Conferencing Room PCs===
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In addition to the  Polycom cameras and related hardware (used for Polycom Video Conferencing), as mentioned, each video conferencing room <!--[[#Polycom Video Conferencing In a Malone Hall Seminar Room - VNOC | Polycom-based video conference rooms]]--> <!--also includes a Windows-based PC.  These PCs allow the use of '''Adobe Connect''' and '''SKYPE''', as the PC is also tied into the Polycom cameras and hardware.
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These PCs are ''physically located within the A/V cabinets'' and may not be directly visible.  You access these PCs by choosing '''Cabinet PC''' from the room's ''Creston touch panel'' video controls.  There is a ''wireless keyboard on top of the A/V cabinet''s in each video conferencing room.  You log into these video conferencing room PCs using your ''JHED ID''.  -->
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<!-- ===Documentation Set===
  
 
In the video conferencing rooms, there are binders with contact info (use & troubleshooting), and you might find some helpful docs in several of the other A/V seminar rooms as well.  <!--See below for details on Malone Hall's Polycom and [[#SKYPE Video Conferencing In A Malone Hall Seminar Room - UNSUPPORTED | SKYPE video conferencing capabilities]].  (Again, SKYPE is not officially supported here.)  -->
 
In the video conferencing rooms, there are binders with contact info (use & troubleshooting), and you might find some helpful docs in several of the other A/V seminar rooms as well.  <!--See below for details on Malone Hall's Polycom and [[#SKYPE Video Conferencing In A Malone Hall Seminar Room - UNSUPPORTED | SKYPE video conferencing capabilities]].  (Again, SKYPE is not officially supported here.)  -->
  
 
<!--A word about Skype... Unfortunately, Skype is not officially supported here.  It is available for use on the Video Conferencing room PCs, but JHU will not offer support (as far as we know.)  Adobe Connect is also available on the PC in each of the Polycom rooms.  JHU's Adobe Connect group is your first contact for that.  Kit-cats might be able to help with H/W issues regarding connections between Adobe Connect and the video hardware.  Again, more specific details further down in this page. -->
 
<!--A word about Skype... Unfortunately, Skype is not officially supported here.  It is available for use on the Video Conferencing room PCs, but JHU will not offer support (as far as we know.)  Adobe Connect is also available on the PC in each of the Polycom rooms.  JHU's Adobe Connect group is your first contact for that.  Kit-cats might be able to help with H/W issues regarding connections between Adobe Connect and the video hardware.  Again, more specific details further down in this page. -->
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<!--
  
 
==A/V Hardware and General Use Support==
 
==A/V Hardware and General Use Support==
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'''It is highly recommended that you plan out your A/V needs before using the Seminar/Conference rooms.  Check out what equipment is available in the rooms, and make sure you know how to use that equipment.'''
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'''It is highly recommended that you plan out your A/V needs ''before'' using the Seminar/Conference rooms.  Check out what equipment is available in the rooms, and make sure you know how to use that equipment.'''
  
 
'''''Questions about any of these services should be directed to Kit-cats, VNOC, or the Adobe Connect group.  Contact info for each can be found elsewhere in this document or by clicking the links in the table below.'''''
 
'''''Questions about any of these services should be directed to Kit-cats, VNOC, or the Adobe Connect group.  Contact info for each can be found elsewhere in this document or by clicking the links in the table below.'''''
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<br>
 
<br>
  
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==Who To Call For What A/V Issue?==
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-->
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<!-- ==Who To Call For What A/V Issue?==
  
 
{| class="wikitable"
 
{| class="wikitable"
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<br>
 
<br>
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-->
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<!--
  
 
==Support for The A/V Equipment - ''KIT-CATS''==
 
==Support for The A/V Equipment - ''KIT-CATS''==
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Video conferencing in the Malone seminar rooms can be accomplished with '''Polycom'''-based video conferencing. There is Polycom-related hardware available for use in the following rooms:
 
Video conferencing in the Malone seminar rooms can be accomplished with '''Polycom'''-based video conferencing. There is Polycom-related hardware available for use in the following rooms:
  
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:MH 107
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:MH 107 (CS)
  
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:MH 137
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:MH 137 (HEMI)
  
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:MH 328
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:MH 328 (Malone Center)
  
 
===Support for the Polycom Video Conferencing Service===
 
===Support for the Polycom Video Conferencing Service===
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====How To Schedule A Polycom Video Conference In Malone Hall====
 
====How To Schedule A Polycom Video Conference In Malone Hall====
  
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:(First, you'll need to schedule to use the actual Seminar/Conference Room containing the Polycom equipment.  Please contact Debbie in MH 160 for more info on scheduling the use of a room.)
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:(First, you'll need to schedule to use the actual Seminar/Conference Room containing the Polycom equipment.  Please contact Reatha in MH 160 for more info on scheduling the use of a room.)
  
 
:To schedule a video conference, please read and follow the instructions provided in this [https://support.cs.jhu.edu/w/images/e/e3/SchedulingVideoConferenceInMalone.pdf Scheduling a Malone Hall Video Conference document].  This information can also be found at:  http://www.it.johnshopkins.edu/services/collaboration_tools/video/conferencingprocedures.html
 
:To schedule a video conference, please read and follow the instructions provided in this [https://support.cs.jhu.edu/w/images/e/e3/SchedulingVideoConferenceInMalone.pdf Scheduling a Malone Hall Video Conference document].  This information can also be found at:  http://www.it.johnshopkins.edu/services/collaboration_tools/video/conferencingprocedures.html
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In addition to Polycom Video Conferencing, the Polycom-related camera and audio hardware located in the following Video Conferencing rooms are also configured to be used with Adobe Connect:
 
In addition to Polycom Video Conferencing, the Polycom-related camera and audio hardware located in the following Video Conferencing rooms are also configured to be used with Adobe Connect:
  
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:MH 107
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:MH 107 (CS)
  
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:MH 137
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:MH 137 (HEMI)
  
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:MH 328
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:MH 328 (Malone Center)
  
 
The PCs in these rooms allow you to use a web browser to access Adobe Connect.
 
The PCs in these rooms allow you to use a web browser to access Adobe Connect.
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The Polycom-related camera and audio hardware located in the following video conferencing rooms are configured to be used with SKYPE:
 
The Polycom-related camera and audio hardware located in the following video conferencing rooms are configured to be used with SKYPE:
  
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: MH 107
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: MH 107 (CS)
  
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: MH 137
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: MH 137 (HEMI)
  
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: MH 328
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: MH 328 (Malone Center)
  
 
Skype resides on the dedicated Windows-based PC in each of the Polycom-based video conferencing rooms.  It is a use-at-your-own-risk application.
 
Skype resides on the dedicated Windows-based PC in each of the Polycom-based video conferencing rooms.  It is a use-at-your-own-risk application.
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:* '''''When you are finished''''' with the system, '''please delete the file''' (e.g. powerpoint file) that you copied onto the PC.
 
:* '''''When you are finished''''' with the system, '''please delete the file''' (e.g. powerpoint file) that you copied onto the PC.
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[[Category:Audio-Visual]]
 
[[Category:Audio-Visual]]

Latest revision as of 19:11, 11 December 2020

Intro

There are several rooms in Malone Hall that are set up for meetings that include presentations. Video-conferencing capabilities are included in one of the rooms (MH 107). Other rooms have a variety of A/V capabilities including projectors and video screens.

NOTE: CS IT Support is not involved with direct Malone Hall A/V Support, other than providing this documentation page.

Support for the A/V in Malone Hall CS Meeting/Seminar/Conference Rooms

Support for the A/V in any of the Malone Hall CS Meeting/Seminar/Conference Rooms handled by:

KIT-CATS (Krieger Information Technology - Classroom Audiovisual Technology Support):
https://classrooms.johnshopkins.edu
410-516-6699 (calling will provide you faster service.)
kitcats@jhu.edu

If you are having issues with any of the A/V equipment in any of those rooms, please contact Kit-Cats directly.

The only exception is the computer used for Skype/Zoom/etc located in the rack cabinet in MH-107, as that is maintained by WSE I.T. and you should email them for support with that system at: wsehelp@jhu.edu

HDMI

Most of the display screens/projectors in Malone Hall support HDMI. The display device might already have an HDMI cable available, or you might be plugging your laptop into an HDMI port on the display. Therefore, please make sure your laptop is configured with a standard HDMI connection. You might need to get yourself an adapter to provide your laptop with standard HDMI.

If the HDMI cable connected to the display is not functioning, the CS Office (MH-160) should have spares.

Presentation Rooms

The following meeting/conference rooms are configured for presentations.

  • MH 107: Conference room with two large display monitors. Also, can be used for Video Conferencing.
    • Includes Windows PC-access via the keyboard on top of the rack box in the left front of room. (PC is locked within the rack.)
      • PC includes Skype, Skype For Business, and Zoom.
      • You can log into the PC with your JHED ID.
    • Has an external USB cable to connect your thumb drive.
    • Can display directly to the TVs using AirMedia to wirelessly broadcast from your laptop to the screen. No need to use the room's PC, since you can use your laptop instead.
  • MH 122: Ugrad Collaboration Lab. For Undergrad-related class presentations.
    • Includes a projector:
      • You can connect your laptop to the projector at the tabletop.
      • You can set ugrad1 ( Linux system at the same tabletop controls where you can connect a laptop) to display at the project.
    • MH-122 includes 3 breakout rooms with short-throw projectors.
  • MH 216: Small meeting room with large display monitor/TV.
    • Plug the provided HDMI cable from the TV into your laptop.
    • Use the provided remote control to control the TV display.
  • MH 222: Small meeting room with large display monitor.
    • Plug the provided HDMI cable from the TV into your laptop.
    • Use the provided remote control to control the TV display.
  • MH 228: Conference room with video projector.
    • Connect your laptop to the HDMI cable at front of the room.
    • Projector controls on wall plate at front of room.