Difference between revisions of "Forwarding Mail"
 
(4 intermediate revisions by 2 users not shown)
Line 3: Line 3:
 
:When you receive a CS Linux account, you're also receiving an email address in the form of '''''yourusername''@cs.jhu.edu'''
 
:When you receive a CS Linux account, you're also receiving an email address in the form of '''''yourusername''@cs.jhu.edu'''
  
−
:You might choose to automatically forward any email you receive at this CS address to some other preferred address (for example, to your @jhu.edu address or to an address outside of JHU.)  And we do allow you to configure your CS email to automatically forward, however...
+
:You might choose to automatically forward any email you receive at this CS address to some other preferred address (for example, to your @jhu.edu address or to an address outside of JHU.)  And currently (subject to change) we do allow you to configure your CS email to automatically forward, however...
  
 
==Consider ''Not'' Forwarding Your CS Email To ''Outside'' of JHU==
 
==Consider ''Not'' Forwarding Your CS Email To ''Outside'' of JHU==
Line 9: Line 9:
 
:Both JHU and WSE IT have highly recommended you '''do not''' automatically forward your JHU-based email to '''''outside''' of JHU''.  Please refer to [https://wseit.engineering.jhu.edu/redir-email/ WSE's article on redirecting email].
 
:Both JHU and WSE IT have highly recommended you '''do not''' automatically forward your JHU-based email to '''''outside''' of JHU''.  Please refer to [https://wseit.engineering.jhu.edu/redir-email/ WSE's article on redirecting email].
  
−
:However, for some of you, this might not be feasible.  At this time, CS email can be forwarded to both other JHU-based addresses or to sites outside of JHU.
+
:However, for some of you, this might not be feasible.  At this time, CS email can be forwarded to both other JHU-based addresses '''''or''''' to sites outside of JHU.
−
 
 
−
==<span style="color:#ff0000">''UPDATE'' - September, 2021: Current Problems With Automatically Forwarding Your CS Email -- ''Some Emails Might Go Missing''</span>==
 
−
 
 
−
:Sometime around September, 2021, JHU had updated their DMARC policy in such a way that it has intermittently affected how our CS mail server automatically forwards emails.  While incoming email that is automatically forwarded from your CS account should arrive safely to a JHU-based email address, that might not always be the case for emails automatically forwarded to sites outside of JHU, e.g. GMail and others.  Those changes at JHU have led to an incompatibility with our mail server system software.  Under certain conditions, our mail server software may alter parts of the automatically forwarded message in a way that interferes with the authentication that JHU now adds to those messages.  This means that some emails arriving to your CS account, which you have configured to forward automatically to Gmail (or to other non-JHU domains) might get rewritten in such a way that it will get bounced back.
 
−
 
 
−
:We are currently looking at options to try to overcome this issue.  But, for the time being, '''forwarding your CS email to a domain outside of JHU is at your own risk.'''
 
  
 
==Setting Up Forwarding For Your CS Address==
 
==Setting Up Forwarding For Your CS Address==
Line 28: Line 22:
 
:: then...
 
:: then...
  
−
* In the top level of your home directory, create a '''.forward''' file (don't forget the "'''.'''" ) using an editor.
+
* In the top level of your home directory, create a '''<code>.forward</code>''' file (don't forget the "'''.'''" ) using an editor.
  
−
* Put your preferred email account address as the only line in the <tt>.forward</tt> file.
+
* Put your preferred email account address as the only line in the <code>.forward</code> file.
  
 
* Save changes.
 
* Save changes.
Line 36: Line 30:
 
* Run the following command:
 
* Run the following command:
  
−
:: '''chmod 644 .forward'''
+
:: <kbd>chmod 644 .forward</kbd>
  
−
::(Again, don't forget the ''dot'' in '''.forward''' )
+
::(Again, don't forget the ''dot'' in '''<code>.forward</code>''' )
  
 
:Now, incoming mail to your CS address should be forwarded to your preferred address.
 
:Now, incoming mail to your CS address should be forwarded to your preferred address.
Line 44: Line 38:
 
== Things to be Aware of ==
 
== Things to be Aware of ==
  
−
:Unrelated to the earlier description of an email forwarding problem that started Sept, 2021, we have also noticed that Gmail sometimes ignores email messages that have been forwarded back to the account that sent them.  Most of the time this isn't usually a problem, but if you're forwarding to a Gmail account and you want to test the forwarding, you should ''not'' use the same Gmail account to send your test email.  Test it with an email from another source, or have a friend send you an email.
+
:We have noticed that Gmail sometimes ignores email messages that have been forwarded back to the account that sent them.  Most of the time this isn't usually a problem, but if you're forwarding to a Gmail account and you want to test the forwarding, you should ''not'' use the same Gmail account to send your test email.  Test it with an email from another source, or have a friend send you an email.
  
 
==When Your CS Account Is Removed...==
 
==When Your CS Account Is Removed...==
Line 50: Line 44:
 
:'''IMPORTANT!'''  When your affiliation with the CS department is complete and your CS account is removed (See:  [[CS Account Removal]]), '''''any email forwarding that you have configured will be removed.'''''
 
:'''IMPORTANT!'''  When your affiliation with the CS department is complete and your CS account is removed (See:  [[CS Account Removal]]), '''''any email forwarding that you have configured will be removed.'''''
  
−
:'''''CS is no longer be fowarding emails''''' for those no longer currently affiliated with the CS department.
+
:'''''CS is no longer forwarding emails''''' for those no longer currently affiliated with the CS department.
  
  
 
[[category:Mail]]
 
[[category:Mail]]

Latest revision as of 17:37, 26 July 2023

INTRO

When you receive a CS Linux account, you're also receiving an email address in the form of yourusername@cs.jhu.edu
You might choose to automatically forward any email you receive at this CS address to some other preferred address (for example, to your @jhu.edu address or to an address outside of JHU.) And currently (subject to change) we do allow you to configure your CS email to automatically forward, however...

Consider Not Forwarding Your CS Email To Outside of JHU

Both JHU and WSE IT have highly recommended you do not automatically forward your JHU-based email to outside of JHU. Please refer to WSE's article on redirecting email.
However, for some of you, this might not be feasible. At this time, CS email can be forwarded to both other JHU-based addresses or to sites outside of JHU.

Setting Up Forwarding For Your CS Address

or
then...
  • In the top level of your home directory, create a .forward file (don't forget the "." ) using an editor.
  • Put your preferred email account address as the only line in the .forward file.
  • Save changes.
  • Run the following command:
chmod 644 .forward
(Again, don't forget the dot in .forward )
Now, incoming mail to your CS address should be forwarded to your preferred address.

Things to be Aware of

We have noticed that Gmail sometimes ignores email messages that have been forwarded back to the account that sent them. Most of the time this isn't usually a problem, but if you're forwarding to a Gmail account and you want to test the forwarding, you should not use the same Gmail account to send your test email. Test it with an email from another source, or have a friend send you an email.

When Your CS Account Is Removed...

IMPORTANT! When your affiliation with the CS department is complete and your CS account is removed (See: CS Account Removal), any email forwarding that you have configured will be removed.
CS is no longer forwarding emails for those no longer currently affiliated with the CS department.