CS Account Removal
THIS IS A NEW PAGE TO THE CS IT SUPPORT WIKI. MUCH OF THE FOLLOWING ACCOUNT REMOVAL POLICIES ARE NEW, AND SOME ITEMS MIGHT CHANGE IN THE FUTURE.
INTRO
- Due to the number of CS Grad/Research Net and Ugrad Net Linux accounts we must maintain on our systems, when a person leaves CS, depending upon the circumstances, that person's CS account(s) may be removed.
- This information is related to your CS account only. We are not referring to your JHED account which is maintained by JHU's IT group.
- You can click your current status below to jump to the appropriate section of this doc.
CS PhD STUDENTS
- CS has a new policy for PhD account removal: Your CS PhD (Grad) account will be up for removal no sooner than 3 years after graduation. (removal time subject to change.)
- We will email your CS email account after those 3 years before we remove your CS PhD account) to let you know and to remind you to pull any files or email of yours still residing on our servers. You will have 2 months after that notification before the account iscally removed. This means, if you want to receive notice of when your CS account is going to be removed, you must monitor your CS email account. You might consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We generally do not send to your JHU email account or elsewhere for account removal notifications.)
- When your CS PhD account is removed, so will any web pages you created in your account.
- Additionally, if you were forwarding your CS email elsewhere, that forwarding will go away. You CS email presence will be removed.
- When, after 3 years, you receive notice that your CS PhD account is being removed, you might still be able to request us to extend the time-frame for your account. You must notify us during the 2 months after we notify you of your account being removed. And we will only extend accounts on a case-by-case basis, depending upon need.
- If you're graduating, please do not write us to request an account extension. We will contact you after 3 years, when we are evaluating accounts to remove in order to discuss any account extension opportunities.
IMPORTANT NOTES:
- Some CS PhD students also' have a CS Ugrad account. That CS Ugrad accountwill be going away no sooner than 2 months after graduation, with no notice. So, make sure you remove what you need from your CS Ugrad account before you graduate.
- If, any time after you graduate, we find a security issue with your account after you've graduated, we have the right to close your account. We typically try to contact you somehow to let you know what's going on, but, sometimes, that might not be possible.
- If you're leaving CS and it is decided that your CS PhD acct can remain, your CS Ugrad account will still go away, if you have one.
Rules To Follow If It Is Decided To Retain Your CS PhD Student Account.
- If your request for us to retain your CS PhD account is approved, there are a few rules in place you must follow, otherwise, your account may be removed without/without notice.
- You must keep your use of CS disk space (your CS home directory) to a minimum, that is, the least amount of disk space absolutely need, but, no more than 1gb.
- You must check your CS email regularly for important messages from CS support regarding your account, your use of resources, other CS IT-related announcements, or for an eventual account removal email.
- If you keep your CS email inbox local to our servers (i.e., you do not forward your CS email elsewhere), please keep your inbox below 100mb. That means, you'll need to clean it out regularly. But, you'll be checking your CS email regularly anyway, so this should not be a problem for you to maintain. Watch out for your mail folders too, as, they count against your 1gb home directory limit.
If Your CS PhD Account Is Being Removed
- If it has been determined that your CS PhD account will be removed:
- Before the planned account removal date (indicated in our initial email to you)...
- Download whatever files you need from your CS PhD account home directory and from your CS Ugrad account (which will be removed as well) home directory, if you have one.
- Download whatever email you need from your CS account email inbox and from your CS Ugrad account (which will be removed as well) inbox (if you have one.)
CS MASTERS STUDENTS
- Your CS Masters account (and any associated CS Ugrad account you might also have-- some Masters students have both) will be up for removal no sooner than 2 months after graduation. (removal time subject to change.)
- We will email your CS email account approximately one month before your CS Masters account removal to let you know and to remind you to pull any files or email of yours still residing on our servers. This means, if you want notice of when your CS account is going to be removed, you must monitor your CS email account. You might consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We generally do not send to your JHU email account or elsewhere for account removal notifications.)
NOTES:
- Please download any of your CS Masters (and CS Ugrad, if you have one) home directory files you need from the system before your CS Masters (and CS Ugrad) account is scheduled to be removed.
- Please download any of your CS account email (your CS inbox) you need that resides on our mail server before your CS Masters account is scheduled to be removed. (This includes your CS Ugrad account's email, if you also have a CS Ugrad account.)
CS UGRAD STUDENTS
- Your CS Ugrad account will be up for removal no sooner than 2 months after graduation. (removal time subject to change.)
- If you switch out of a CS Major or Minor, your CS Ugrad account will be up for removal no sooner than 2 months after you've left CS. (removal time subject to change.)
- We will email your CS email account approximately one month before your CS Ugrad account removal to let you know and to remind you to pull any files or email of yours still residing on our Ugrad servers. This means, if you want notice of when your CS Ugrad account is going to be removed, you must monitor your CS email account. You might consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We generally do not send to your JHU email account or elsewhere for account removal notifications.)
NOTES:
- Please download any of your CS Ugrad home directory files you need from the system before your CS Ugrad account is scheduled to be removed.
- Please download any of your CS Ugrad email (your CS inbox) you need that resides on our mail server before your CS Ugrad account is scheduled to be removed.
CS CLASS/COURSE ACCOUNTS
- If you're taking a CS class and have a CS class/course account, not a personal CS user account, your account will be up for removal no sooner than two months after the semester ends.
- We do not offer retention opportunites for CS Class/Course accounts after the class has ended.
- If you need a regular CS user account and you are a CS student or a CS faculty member has requested you to have a CS user account (not a class/course account), then, please see our page on obtaining CS accounts.
NOTES:
- Please remove any files/email you need from the system before your CS class/course account is removed.
- You will not receive a notification that your CS class/course account is being removed.
CS COMBINED/CONCURRENT STUDENTS
- If you're in both the CS Ugrad and Masters programs at the same time, both your Masters and Ugrad accounts will be removed no sooner than 2 months after you've graduated from the Masters program.
- When you're ready to graduate, please review the following two sections to see the process for account removal:
CS FACULTY, STAFF, INSTRUCTORS, RESEARCHERS, POSTDOCS, ETC.
- In the event you leave CS, we will discuss with you options regarding your CS Grad/Research Net account. Please contact support@cs.jhu.edu before you leave JHU.
NOTES:
- If you're leaving CS and it is decided that your CS Grad/Research acct can remain, your CS Ugrad account will still go away.