Difference between revisions of "CS Account Removal"
 
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=<span style="color:#ff0000">THIS PAGE IS UNDER CONSTRUCTION.  AS LONG AS YOU SEE THIS MESSAGE, THE CONTENT MAY NOT BE ACCURATE, BUT SHOULD GIVE YOU AN IDEA OF OUR ACCOUNT REMOVAL PROCEDURES.</span>=
+
=<span style="color:#ff0000">THESE ACCOUNT REMOVAL POLICIES ARE SUBJECT TO CHANGE IN THE FUTURE.</span>=
  
 
==INTRO==
 
==INTRO==
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:Due to the number of CS Grad/Research Net and Ugrad Net Linux accounts we must maintain on our systems, when a person leaves CS, depending upon the circumstances, that person's CS account(s) may be removed.
 
:Due to the number of CS Grad/Research Net and Ugrad Net Linux accounts we must maintain on our systems, when a person leaves CS, depending upon the circumstances, that person's CS account(s) may be removed.
  
−
:This information is related to your '''''CS account''''' only.  We are not referring to your '''''JHED''''' account which is maintained by [http://www.it.johnshopkins.edu JHU's IT group.]
+
:This information is related to your '''''CS account''''' only.  We are not referring to your '''''JHED''''' account which is maintained by [https://support.cs.jhu.edu/wiki/Contacting_JHU_IT_Support JHU's IT group.]
  
 
:You can click your current status below to jump to the appropriate section of this doc.
 
:You can click your current status below to jump to the appropriate section of this doc.
  
−
::[[#CS GRADUATE STUDENTS| CS Graduate Students]]
+
::[[#CS PhD STUDENTS| CS PhD Students]]
 +
 
 +
::[[#CS MASTERS STUDENTS| CS Masters Students]]
  
 
::[[#CS UGRAD STUDENTS|CS Undergraduate Students]]
 
::[[#CS UGRAD STUDENTS|CS Undergraduate Students]]
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::[[#CS CLASS/COURSE ACCOUNTS|CS Class/Course Accounts]]
 
::[[#CS CLASS/COURSE ACCOUNTS|CS Class/Course Accounts]]
  
−
::[[#CS FACULTY, STAFF, INSTRUCTORS, RESEARCHERS, POSTDOCS, ETC.|CS Faculty, Staff, Instructors, Researchers, Postdocs, etc.]]
+
::[[#CS COMBINED/CONCURRENT STUDENTS|CS Combined/Concurrent Students]]
 +
 
 +
::[[#CS_FACULTY.2C_INSTRUCTORS.2C_POSTDOCS.2C_RESEARCHERS_.28INCLUDING_RESEARCH_PROFESSORS.2C_SCIENTISTS.2C_RESEARCH_ENGINEERS.29_ETC.|CS Faculty, Instructors, Researchers, Postdocs, etc.]]
 +
 
 +
::[[#CS Staff| CS Staff]]
 +
 
 +
::'''IMPORTANT:''' [[#Email Forwarding Is Removed When Your CS Account Is Removed|  Email Forwarding Will Be Removed When Your CS Account Is Removed]]
  
−
==CS GRADUATE STUDENTS==
+
==CS PhD STUDENTS==
  
−
:In the past, we usually have allowed CS graduate students to keep their CS accounts after graduation.  (Some of these students want to keep a CS website or email address functional.)   As of Fall, 2017, we are still allowing graduated CS Grad  student users to maintain a CS account after graduation. However, that policy will probably change due to the number of current student accounts we must maintain.
+
: Your CS ''PhD'' (Grad) account will be up for removal no sooner than '''3 years''' ''after'' graduation.  ''(removal time subject to change.)''
  
−
:For at least a limited time, we will allow CS Grad students who have graduated an opportunity to request their accounts remain. We do not currently have a fixed schedule as to when accounts are removed after graduation.  Again, that may change in the (near) future.
+
: We will email your '''''CS email account''''' after those 3 years to let you know that your account will be removed ''and'' to remind you to download any files or email of yours still residing on our servers.   You will have '''2 months''' after that notification before your account is removed.
  
−
::'''If you're graduating, please ''do not'' write us to request an account extension.  We will contact you when we are evaluating accounts to remove in order to discuss any account extension opportunities.'''
+
:This means, if you want to receive notice of when your CS  account is going to be removed, '''''you must monitor your CS email account.''''' You might consider [https://support.cs.jhu.edu/wiki/Forwarding_Mail forwarding your CS email] to some place you will regularly see it, in case we send you an email about closing your account.  '''(We generally ''do not'' send to your JHU email account or elsewhere for account removal notifications.)'''
  
−
===How We Notify You That We Will Remove Your CS Grad Account===
+
===Requesting An Account Extension===
 +
 
 +
:'''''After''''' you receive notice that your CS PhD account is being removed, you might still be able to request us to extend the time-frame for your account.  You must notify us during the 2 months '''''after''''' we notify you that your account will be removed.  And we will only extend accounts on a case-by-case basis, depending upon need.  '''You'll need to have a [https://www.cs.jhu.edu/faculty CS Faculty] sponsor to continue your account ''and you must have a specific JHU-related reason to do so'' (e.g., officially collaborating with that faculty member on a project, etc.)'''
 +
 
 +
:* '''If you're graduating now, please ''do not'' write us to request an account extension.  We will contact you sometime after 3 years of you graduating from CS, when we are evaluating accounts to remove, in order to discuss any account extension opportunities.'''  Please make sure you monitor your CS email address, as that is where we will be sending emails regarding PhD account closures.  '''''However,''''' if you are ready for your account to be closed ''now'', please let us know, and we can arrange that.
 +
 
 +
=== When we remove your CS PhD account, the following will also be removed ===
 +
 
 +
:* '''Home Directories:''' We will remove your CS home directories and all files within them.
 +
 
 +
:* '''Web Pages:''' We will remove any ''web pages'' you created in your account.
 +
 
 +
:* '''MySQL Accounts/Databases''' We will remove any ''MySQL accounts or databases'' owned by you.
 +
 
 +
:* '''Email:''' We will remove any email/email folders that belong to your CS CS account
 +
 
 +
:* '''Additional Email Presence:''' Your CS email presence will be removed.  Therefore, if you were '''''forwarding your CS email''''' elsewhere, '''that forwarding will go away when your CS account is removed.'''    If you had us set up a '''''forwarding mail alias''''' for you, that '''alias will go away as well.'''
 +
 
 +
===IMPORTANT PHD ACCOUNT REMOVAL NOTES:===
 +
 
 +
:* Some CS PhD students ''also'' have a CS ''Ugrad'' account.  That CS Ugrad account''' will be going away no sooner than ''2 months'' after graduation,''' with no notice.  So, make sure you remove what you need from your CS Ugrad account '''before''' you graduate.
 +
 
 +
:* If, at any time after you graduate,  we find a security issue with your CS PhD account, we have the right to close your account.  We typically try to contact you somehow to let you know what's going on, but, sometimes, that might not be possible.
 +
<!-- Our new policy will ome of these students want to keep a CS website or email address functional.)  As of Fall, 2017, we are still allowing graduated CS PhD student users to maintain a CS account after graduation. However, that policy will probably change due to the number of current student accounts we must maintain.
 +
 
 +
:For at least a limited time, we will allow CS PhD students who have graduated an opportunity to request their accounts remain.  We do not currently have a fixed schedule as to when accounts are removed after graduation.  Again, that may change in the (near) future. 
 +
 
 +
::'''If you're graduating, please ''do not'' write us to request an account extension.  We will contact you when we are evaluating accounts to remove in order to discuss any account extension opportunities.'''  -->
 +
<!--  ===How We Notify You That We Will Remove Your CS PhD Account===
  
 
:When we need to close an account (due to length of time, security issues, etc.) we generally attempt to email the account holder, usually, giving a month's notice.  '''However, we typically send the email to the person's ''CS account'', not to their JHU account or elsewhere.'''  
 
:When we need to close an account (due to length of time, security issues, etc.) we generally attempt to email the account holder, usually, giving a month's notice.  '''However, we typically send the email to the person's ''CS account'', not to their JHU account or elsewhere.'''  
Line 36: Line 72:
 
:Until we send your CS account an announcement, your CS account should remain safe.
 
:Until we send your CS account an announcement, your CS account should remain safe.
  
−
::'''''So, there is no need to request us to retain your account until you've received a notice indicating your CS Grad account is up for removal.'''''
+
::'''''So, there is no need to request us to retain your account until you've received a notice indicating your CS PhD account is up for removal.'''''
  
−
:Keeping your CS account post-graduation is not guaranteed.  We just try accomodate who and when we can.
+
:Keeping your CS account post-graduation is not guaranteed.  We just try accommodate who and when we can. -->
 +
<!-- ====NOTES:====
  
−
====NOTES:====
+
::* If we find a security issue with your account after you've graduated, we have the right to close your account.  We typically try to contact you somehow (generally, we send to your CS address, but that might depend upon the security state of your CS account) to let you know what's going on, but, sometimes, that might not be possible.
  
−
::* If we find a security issue with your account after you've graduated, we have the right to close your account.  We typically try to contact you somehow to let you know what's going on, but, sometimes, that might not be possible.
+
::* If you're leaving CS and it is decided that your CS PhD acct can remain, '''your CS ''Ugrad'' account will still go away, if you have one.''' -->
 +
<!--
 +
===Requesting To Maintain Your CS PhD Student Account After Graduation (Subject To Change In The Future)===
  
−
::* If you're leaving CS and it is decided that your CS Grad/Research acct can remain, '''your CS ''Ugrad'' account will still go away.'''
+
:You should assume that your CS account may be removed at some point after you've graduated.  As mentioned above... ''there is no need to send us an email about retaining your account until you've heard from us that your CS account is up for removal.''  As stated earlier, we typically email your '''''CS email address''''' a month ahead to notify you of account removal. At that point, if you desire to maintain your account, ''as long as we are allowing PhD alumni to do so,'' you can then reply back and request us to retain your CS account.
  
−
===Requesting To Maintain Your CS Grad Student Account After Graduation (Subject To Change In The Future)===
+
:And, in some cases, instead of maintaining an account, we might be able to just set up a forwarding email address for you using your CS address.  Again, this is subject to change in the future.  This option, too, can be discussed after we email you regarding removal of your account.-->
  
−
:You should assume that your CS account may be removed at some point after you've graduated.  As mentioned above... ''there is no need to send us an email about retaining your account until you've heard from us that your CS account is up for removal.''  As stated earlier, we typically email your '''''CS email address''''' a month ahead to notify you of account removal.  At that point, if you desire to maintain your account, ''as long as we are allowing alumni to do so,'' you can then reply back and request us to retain your CS account.
+
===Rules to follow to retain your CS PhD account after graduation, and if, in the future, we extend your PhD account.===
  
−
:And, in some cases, instead of maintaining an account, we might be able to just set up a forwarding email address for you using your CS address.  Again, this is subject to change in the future.  This option, too, can be discussed after we email you regarding removal of your account.
+
:To preserve resources for current CS students, once you graduate, <!-- your request for us to retain your CS PhD account is approved,--> there are a few rules in place you ''must'' follow, otherwise, your account may be removed with or without notice.
  
−
====Rules To Follow If It Is Decided To Retain Your CS Grad Student Account.====
+
::* You must keep your use of CS disk space (your CS home directory) to a minimum, that is, the least amount of disk space absolutely needed.  <!--, '''''but, no more than 1gb.''''' -->
−
 
 
−
:If your request for us to retain your CS account is approved, there are a few rules in place you ''must'' follow, otherwise, your account may be removed without/without notice.
 
−
 
 
−
::* You must keep your use of CS disk space (your CS home directory) to a minimum, that is, the least amount of disk space absolutely need, '''''but, no more than 1gb.'''''
 
  
 
::* '''You must check your ''CS email'' regularly''' for important messages from CS support regarding your account, your use of resources,  other CS IT-related announcements, ''or for an eventual account removal email.''
 
::* '''You must check your ''CS email'' regularly''' for important messages from CS support regarding your account, your use of resources,  other CS IT-related announcements, ''or for an eventual account removal email.''
  
−
::*  If you keep your CS email inbox local to our servers (i.e., you do not forward your CS email elsewhere), '''please keep your inbox ''below 100mb.'''''  That means, you'll need to clean it out regularly.  But, you'll be checking your CS email regularly anyway, so this should not be a problem for you to maintain.  ''Watch out for your mail folders too, as, they count against your '''1gb home directory limit.'''''
+
::*  If you keep your CS email inbox local to our servers (i.e., you do not forward your CS email elsewhere), '''please keep your inbox ''below 100mb.'''''  That means, you'll need to clean it out regularly.  But, you'll be checking your CS email regularly anyway, so this should not be a problem for you to maintain.  <!--''Watch out for your mail folders too, as, they count against your '''1gb home directory limit.''''' -->
  
−
===If Your CS Grad Account Is Being Removed===
+
<!-- ===If Your CS PhD Account Is Being Removed===
  
−
:If it has been determined that your CS Grad account '''''will''''' be removed:
+
:If it has been determined that your CS PhD account '''''will''''' be removed:
  
 
:'''''Before the planned account removal date (indicated in our initial email to you)...'''''
 
:'''''Before the planned account removal date (indicated in our initial email to you)...'''''
  
−
::* Download whatever ''files'' you need from your CS Grad account home directory '''''and''''' from your CS Ugrad account (which will be removed as well) home directory.
+
::* Download whatever ''files'' you need from your CS PhD account home directory '''''and''''' from your CS Ugrad account (which will be removed as well) home directory, if you have one.
−
::* Download whatever ''email''  you need from your CS Grad account email inbox '''''and''''' from your CS Ugrad account (which will be removed as well) inbox.
+
::* Download whatever ''email''  you need from your CS account email inbox '''''and''''' from your CS Ugrad account (which will be removed as well) inbox (if you have one.) -->
−
 
 
−
 
 
 
<!-- ===Alternatives to keeping your account around===
 
<!-- ===Alternatives to keeping your account around===
  
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:Some users who leave CS might not need their actual account, but want to retain their email address.  In certain circumstances, this might be possible, as we could set up your email address as an email alias that fowards to to some a more preferred email address.  No account would be necessary for that.  But, because an email address is utilizes a username (preventing new applicants from using that name), and because we are downsizing the number of accounts we need to maintain, this option might only be available for a limited time.  -->
 
:Some users who leave CS might not need their actual account, but want to retain their email address.  In certain circumstances, this might be possible, as we could set up your email address as an email alias that fowards to to some a more preferred email address.  No account would be necessary for that.  But, because an email address is utilizes a username (preventing new applicants from using that name), and because we are downsizing the number of accounts we need to maintain, this option might only be available for a limited time.  -->
 +
 +
==CS MASTERS STUDENTS==
 +
 +
:Your CS '''Masters''' account (and any associated CS Ugrad account you might also have-- some Masters students have both) will be '''up for removal no sooner than 2 months after graduation'''.  ''(removal time subject to change.)''
 +
 +
:We will email your '''''CS email account''''' approximately '''one month''' or more ''before'' your CS Masters account removal to let you know and to remind you to pull any files or email of yours still residing on our servers.  This means, if you want notice of when your CS  account is going to be removed, '''''you must monitor your CS email account.'''''  You might consider [https://support.cs.jhu.edu/wiki/Forwarding_Mail forwarding your CS email] to some place you will regularly see it, in case we send you an email about closing your account.  '''(We generally ''do not'' send to your JHU email account or elsewhere for account removal notifications.)'''
 +
 +
:'''Account extension:'''  If you will be continuing in another educational program in the CS Dept (e.g., you are going for your CS PhD at JHU, please let us know as soon as possible so that we can continue to provide your CS account.)
 +
 +
=== When we remove your CS Masters account, the following will also be removed ===
 +
 +
:* '''Home Directories:''' We will remove your CS home directories and all files within them.
 +
 +
:* '''Web Pages:'''We will remove any ''web pages'' you created in your account.
 +
 +
:* '''MySQL Accounts/Databases''' We will remove any ''MySQL accounts or databases'' owned by you.
 +
 +
:* '''Email:'''We will remove any email/email folders that belong to your CS CS account
 +
 +
:* '''Email Presence'''  Your CS email presence will be removed.  Therefore, if you were forwarding your CS email elsewhere, '''that forwarding will go away when your CS account is removed.'''    If you had us set up a forwarding mail alias for you, that alias will go away as well.
 +
 +
====NOTES:====
 +
 +
::* Please download any of your CS Masters (and CS Ugrad, if you have one) home directory files you need from the system before your CS Masters (and CS Ugrad) account is scheduled to be removed.
 +
::* Please download any of your CS  account email (your CS inbox) you need that resides on our mail server before your CS Masters account is scheduled to be removed.  (This includes your CS Ugrad account's email, if you also have a CS Ugrad account.)
 +
<br>
  
 
==CS UGRAD STUDENTS==
 
==CS UGRAD STUDENTS==
  
−
:Your CS Ugrad account will be up for removal 2 months after graduation.  ''(removal time subject to change.)''
+
:Your CS '''Ugrad''' account will be up for removal no sooner than 2 months after graduation.  ''(removal time subject to change.)''
 +
 
 +
:If you switch out of a CS Major or Minor, your CS Ugrad account will be up for removal  no sooner than 2 months after you've left CS. ''(removal time subject to change.)''
 +
 
 +
:We will email your '''''CS email account''''' approximately '''one month''' or more before your CS Ugrad account removal to let you know and to remind you to pull any files or email of yours still residing on our Ugrad servers.  This means, if you want notice of when your CS Ugrad account is going to be removed, '''''you must monitor your CS email account.'''''  You might consider [https://support.cs.jhu.edu/wiki/Forwarding_Mail forwarding your CS email] to some place you will regularly see it, in case we send you an email about closing your account.  '''(We generally ''do not'' send to your JHU email account or elsewhere for account removal notifications.)'''
 +
 
 +
:'''Account extension:'''  If you will be continuing in another educational program in the CS Dept (e.g., you are going for your CS Masters or PhD at JHU, please let us know as soon as possible so that we can continue to provide your CS account.)
 +
 
 +
=== When we remove your CS Ugrad account, the following will also be removed ===
 +
 
 +
:* '''Home Directories:''' We will remove your CS home directories and all files within them.
 +
 
 +
:* '''Web Pages:''' We will remove any ''web pages'' you created in your account.
 +
 
 +
:* '''MySQL Accounts/Databases''' We will remove any ''MySQL accounts or databases'' owned by you.
  
−
:If you switch out of a CS Major or Minor, your CS Ugrad account will be up for removal 2 months after you've left CS. ''(removal time subject to change.)''
+
:* '''Email:''' We will remove any email/email folders that belong to your CS CS account
  
−
:We will email your '''''CS email account''''' approximately one month before your CS Ugrad account removal to let you know and to remind you to pull any files or email of yours still residing on our Ugrad servers.  This means, if you want notice of when your CS Ugrad account is going to be removed, '''''you must monitor your CS email account.'''''  You might consider [https://support.cs.jhu.edu/wiki/Forwarding_Mail forwarding your CS email] to some place you will regularly see it, in case we send you an email about closing your account.  (We generally do not send to your JHU email account or elsewhere for account removal notifications.)
+
:* '''Email Presence:''' Your CS email presence will be removed.  Therefore, if you were forwarding your CS email elsewhere, '''that forwarding will go away when your CS account is removed.'''   If you had us set up a forwarding mail alias for you, that alias will go away as well.
  
 
====NOTES:====
 
====NOTES:====
  
−
::* Please remove any files/email you need from the system before your CS Ugrad account is scheduled to be removed.
+
::* Please download any of your CS Ugrad home directory files you need from the system before your CS Ugrad account is scheduled to be removed.
 +
::* Please download any of your CS Ugrad email (your CS inbox) you need that resides on our mail server before your CS Ugrad account is scheduled to be removed.
 
<br>
 
<br>
  
 
==CS CLASS/COURSE ACCOUNTS==
 
==CS CLASS/COURSE ACCOUNTS==
  
−
:If you're taking a CS class and have a CS class/course account, not a personal CS user account, your account will be up for removal ''two months'' after the semester ends.
+
:If you're taking a CS class and have a CS '''class/course''' account, not a personal CS user account, your account will be up for removal no sooner than ''two months'' after the semester ends.
 +
 
 +
:We '''do not''' offer retention opportunites for CS Class/Course accounts after the class has ended.
 +
 
 +
:If you need a regular CS user account '''''and''''' you are a CS student '''''or''''' a CS faculty member has requested you to have a CS user account (not a class/course account), then, please see [https://support.cs.jhu.edu/wiki/Obtaining_CS_Computer_Accounts our page on obtaining CS accounts].
  
 
'''NOTES:'''
 
'''NOTES:'''
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<br>
 
<br>
  
−
==CS FACULTY, STAFF, INSTRUCTORS, RESEARCHERS, POSTDOCS, ETC.==
+
==CS COMBINED/CONCURRENT STUDENTS==
 +
 
 +
:If you're in both the CS Ugrad and Masters programs at the same time, both your Masters and Ugrad accounts will be removed no sooner than 2 months after you've graduated from the Masters program. 
 +
 
 +
:When you're ready to graduate, please review the following two sections to see the process for account removal:
 +
 
 +
::[[#CS MASTERS STUDENTS| CS Masters Students]]
 +
::[[#CS UGRAD STUDENTS|CS Undergraduate Students]]
 +
 
 +
<br>
 +
 
 +
==CS FACULTY, INSTRUCTORS, POSTDOCS, RESEARCHERS (INCLUDING RESEARCH PROFESSORS, SCIENTISTS, RESEARCH ENGINEERS) ETC.==
 +
 
 +
:  CS has a new policy for account removal for CS faculty, instructors, postdocs and researchers (that can include research professors, research scientists, and research engineers.)  Your CS account will be up for removal no sooner than '''3 years''' ''after'' you have left the department.  ''(removal time subject to change.)''
 +
 
 +
: We will email your '''''CS email account''''' after those 3 years to let you know that your account will be removed ''and'' to remind you to download any files or email of yours still residing on our servers.    You will have '''2 months''' after that notification before your account is removed.
 +
 
 +
: Remember, we will be sending notifications for CS account removal '''''to your CS email only!'''''  This means, if you want to receive notice of when your CS  account is going to be removed, '''''you must monitor your CS email account.'''''  If you do not normally monitor your CS email, it is highly recommended that you consider [https://support.cs.jhu.edu/wiki/Forwarding_Mail forwarding your CS email] to some place you will regularly see it, in case we send you an email about closing your account.  '''(We ''do not'' send CS account removal notices to your JHU email account or elsewhere.)'''
 +
 
 +
===Requesting An Account Extension===
 +
 
 +
:'''''After''''' you receive notice that your CS account is being removed, you might still be able to ''request us to extend the time-frame for your account''.  You must notify us during the 2 months '''''after''''' we notify you that your account will be removed.  And we will only extend accounts on a case-by-case basis, depending upon need.  '''You'll need to have a CS faculty or CS administrative sponsor to continue your account.'''
 +
 
 +
:* '''If you're planning to leave JHU, please ''do not'' write us to request an account extension at this time.  We will contact you sometime after 3 years of your leaving CS, when we are evaluating what accounts to remove in order to discuss any account extension opportunities.'''
 +
 
 +
=== When we remove your CS account, the following will also be removed ===
 +
 
 +
:* '''Home Directories:''' We will remove your CS home directories and all files within them.
 +
 
 +
:* '''Web Pages:''' We will remove any ''web pages'' you created in your account.
 +
 
 +
:* '''MySQL Accounts/Databases''' We will remove any ''MySQL accounts or databases'' owned by you.
 +
 
 +
:* '''Email:''' We will remove any email/email folders that belong to your CS CS account
 +
 
 +
:* '''Email Presence:''' Your CS email presence will be removed.  Therefore, if you were forwarding your CS email elsewhere, '''that forwarding will go away when your CS account is removed.'''    If you had us set up a forwarding mail alias for you, that alias will go away as well.
 +
 
 +
===IMPORTANT CS FACULTY, ETC. ACCOUNT REMOVAL NOTES:===
 +
 
 +
:* Some CS Faculty, Etc. accounts on the CS Grad Net ''also'' have a CS ''Ugrad'' account.  That CS Ugrad account''' will be going away no sooner than ''2 months'' after you leave JHU, ''' with no notice.  So, make sure you remove what you need from your CS Ugrad account '''before''' you leave the CS Department.
 +
:**If you're leaving CS and it is decided that your CS Grad/Research acct can remain, your CS Ugrad account will still go away.
 +
 
 +
:* If, at any time after you leave JHU,  we find a security issue with your CS  account, we have the right to close your account.  We typically try to contact you somehow to let you know what's going on, but, sometimes, that might not be possible.
 +
 
 +
===Rules to follow to retain your CS Faculty, etc. account after you have left the dept., and if, in the future, we extend your account.===
 +
 
 +
:To preserve resources for current CS-affiliated persons, once you leave the CS department,  <!-- your request for us to retain your CS PhD account is approved,--> there are a few rules in place you ''must'' follow, otherwise, your account may be removed with or without notice.
 +
 
 +
::* You must keep your use of CS disk space (your CS home directory) to a minimum, that is, the least amount of disk space absolutely needed.  <!--, '''''but, no more than 1gb.''''' -->
 +
 
 +
::* '''You must check your ''CS email'' regularly''' for important messages from CS support regarding your account, your use of resources,  other CS IT-related announcements, ''or for an eventual account removal email.''
 +
 
 +
::*  If you keep your CS email inbox local to our servers (i.e., you do not forward your CS email elsewhere), '''please keep your inbox ''below 100mb.'''''  That means, you'll need to clean it out regularly.  But, you'll be checking your CS email regularly anyway, so this should not be a problem for you to maintain. 
 +
 
 +
<br>
 +
 
 +
==CS Staff==
 +
 
 +
:CS Staff accounts will be removed at the direction/discretion of the CS administrative office.  ''If'' it is decided to send a notice to you regarding your CS account removal, it would be sent either to your CS account by our CS IT staff or by a CS administrator to the address they choose.
 +
 
 +
 
 +
==Email Forwarding Is Removed When Your CS Account Is Removed==
 +
 
 +
:'''''CS will no longer be [https://support.cs.jhu.edu/wiki/Forwarding_Mail fowarding emails]''''' for those no longer currently affiliated with the CS department.  This includes both the use of the '''.forward''' file, mail aliases, and several dept-wide mailing lists you might be on.
 +
 
 +
:Therefore, when your affiliation with the CS department is complete and your CS account is removed, '''''any email forwarding that you (or the CS IT staff) have configured with your CS account will be removed.'''''
 +
 
 +
 
  
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:In the event you leave CS, we will discuss with you options regarding your CS Grad/Research Net account.  Please contact [mailto:support@cs;jhu.edu support@cs.jhu.edu] before you leave JHU.
 
  
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====NOTES:====
 
  
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::If you're leaving CS and it is decided that your CS Grad/Research acct can remain, your CS Ugrad account will still go away.
 
  
  
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[[Category:Accounts]]
  
  

Latest revision as of 18:41, 21 September 2023

THESE ACCOUNT REMOVAL POLICIES ARE SUBJECT TO CHANGE IN THE FUTURE.

INTRO

Due to the number of CS Grad/Research Net and Ugrad Net Linux accounts we must maintain on our systems, when a person leaves CS, depending upon the circumstances, that person's CS account(s) may be removed.
This information is related to your CS account only. We are not referring to your JHED account which is maintained by JHU's IT group.
You can click your current status below to jump to the appropriate section of this doc.
CS PhD Students
CS Masters Students
CS Undergraduate Students
CS Class/Course Accounts
CS Combined/Concurrent Students
CS Faculty, Instructors, Researchers, Postdocs, etc.
CS Staff
IMPORTANT: Email Forwarding Will Be Removed When Your CS Account Is Removed

CS PhD STUDENTS

Your CS PhD (Grad) account will be up for removal no sooner than 3 years after graduation. (removal time subject to change.)
We will email your CS email account after those 3 years to let you know that your account will be removed and to remind you to download any files or email of yours still residing on our servers. You will have 2 months after that notification before your account is removed.
This means, if you want to receive notice of when your CS account is going to be removed, you must monitor your CS email account. You might consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We generally do not send to your JHU email account or elsewhere for account removal notifications.)

Requesting An Account Extension

After you receive notice that your CS PhD account is being removed, you might still be able to request us to extend the time-frame for your account. You must notify us during the 2 months after we notify you that your account will be removed. And we will only extend accounts on a case-by-case basis, depending upon need. You'll need to have a CS Faculty sponsor to continue your account and you must have a specific JHU-related reason to do so (e.g., officially collaborating with that faculty member on a project, etc.)
  • If you're graduating now, please do not write us to request an account extension. We will contact you sometime after 3 years of you graduating from CS, when we are evaluating accounts to remove, in order to discuss any account extension opportunities. Please make sure you monitor your CS email address, as that is where we will be sending emails regarding PhD account closures. However, if you are ready for your account to be closed now, please let us know, and we can arrange that.

When we remove your CS PhD account, the following will also be removed

  • Home Directories: We will remove your CS home directories and all files within them.
  • Web Pages: We will remove any web pages you created in your account.
  • MySQL Accounts/Databases We will remove any MySQL accounts or databases owned by you.
  • Email: We will remove any email/email folders that belong to your CS CS account
  • Additional Email Presence: Your CS email presence will be removed. Therefore, if you were forwarding your CS email elsewhere, that forwarding will go away when your CS account is removed. If you had us set up a forwarding mail alias for you, that alias will go away as well.

IMPORTANT PHD ACCOUNT REMOVAL NOTES:

  • Some CS PhD students also have a CS Ugrad account. That CS Ugrad account will be going away no sooner than 2 months after graduation, with no notice. So, make sure you remove what you need from your CS Ugrad account before you graduate.
  • If, at any time after you graduate, we find a security issue with your CS PhD account, we have the right to close your account. We typically try to contact you somehow to let you know what's going on, but, sometimes, that might not be possible.

Rules to follow to retain your CS PhD account after graduation, and if, in the future, we extend your PhD account.

To preserve resources for current CS students, once you graduate, there are a few rules in place you must follow, otherwise, your account may be removed with or without notice.
  • You must keep your use of CS disk space (your CS home directory) to a minimum, that is, the least amount of disk space absolutely needed.
  • You must check your CS email regularly for important messages from CS support regarding your account, your use of resources, other CS IT-related announcements, or for an eventual account removal email.
  • If you keep your CS email inbox local to our servers (i.e., you do not forward your CS email elsewhere), please keep your inbox below 100mb. That means, you'll need to clean it out regularly. But, you'll be checking your CS email regularly anyway, so this should not be a problem for you to maintain.


CS MASTERS STUDENTS

Your CS Masters account (and any associated CS Ugrad account you might also have-- some Masters students have both) will be up for removal no sooner than 2 months after graduation. (removal time subject to change.)
We will email your CS email account approximately one month or more before your CS Masters account removal to let you know and to remind you to pull any files or email of yours still residing on our servers. This means, if you want notice of when your CS account is going to be removed, you must monitor your CS email account. You might consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We generally do not send to your JHU email account or elsewhere for account removal notifications.)
Account extension: If you will be continuing in another educational program in the CS Dept (e.g., you are going for your CS PhD at JHU, please let us know as soon as possible so that we can continue to provide your CS account.)

When we remove your CS Masters account, the following will also be removed

  • Home Directories: We will remove your CS home directories and all files within them.
  • Web Pages:We will remove any web pages you created in your account.
  • MySQL Accounts/Databases We will remove any MySQL accounts or databases owned by you.
  • Email:We will remove any email/email folders that belong to your CS CS account
  • Email Presence Your CS email presence will be removed. Therefore, if you were forwarding your CS email elsewhere, that forwarding will go away when your CS account is removed. If you had us set up a forwarding mail alias for you, that alias will go away as well.

NOTES:

  • Please download any of your CS Masters (and CS Ugrad, if you have one) home directory files you need from the system before your CS Masters (and CS Ugrad) account is scheduled to be removed.
  • Please download any of your CS account email (your CS inbox) you need that resides on our mail server before your CS Masters account is scheduled to be removed. (This includes your CS Ugrad account's email, if you also have a CS Ugrad account.)


CS UGRAD STUDENTS

Your CS Ugrad account will be up for removal no sooner than 2 months after graduation. (removal time subject to change.)
If you switch out of a CS Major or Minor, your CS Ugrad account will be up for removal no sooner than 2 months after you've left CS. (removal time subject to change.)
We will email your CS email account approximately one month or more before your CS Ugrad account removal to let you know and to remind you to pull any files or email of yours still residing on our Ugrad servers. This means, if you want notice of when your CS Ugrad account is going to be removed, you must monitor your CS email account. You might consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We generally do not send to your JHU email account or elsewhere for account removal notifications.)
Account extension: If you will be continuing in another educational program in the CS Dept (e.g., you are going for your CS Masters or PhD at JHU, please let us know as soon as possible so that we can continue to provide your CS account.)

When we remove your CS Ugrad account, the following will also be removed

  • Home Directories: We will remove your CS home directories and all files within them.
  • Web Pages: We will remove any web pages you created in your account.
  • MySQL Accounts/Databases We will remove any MySQL accounts or databases owned by you.
  • Email: We will remove any email/email folders that belong to your CS CS account
  • Email Presence: Your CS email presence will be removed. Therefore, if you were forwarding your CS email elsewhere, that forwarding will go away when your CS account is removed. If you had us set up a forwarding mail alias for you, that alias will go away as well.

NOTES:

  • Please download any of your CS Ugrad home directory files you need from the system before your CS Ugrad account is scheduled to be removed.
  • Please download any of your CS Ugrad email (your CS inbox) you need that resides on our mail server before your CS Ugrad account is scheduled to be removed.


CS CLASS/COURSE ACCOUNTS

If you're taking a CS class and have a CS class/course account, not a personal CS user account, your account will be up for removal no sooner than two months after the semester ends.
We do not offer retention opportunites for CS Class/Course accounts after the class has ended.
If you need a regular CS user account and you are a CS student or a CS faculty member has requested you to have a CS user account (not a class/course account), then, please see our page on obtaining CS accounts.

NOTES:

  • Please remove any files/email you need from the system before your CS class/course account is removed.
  • You will not receive a notification that your CS class/course account is being removed.


CS COMBINED/CONCURRENT STUDENTS

If you're in both the CS Ugrad and Masters programs at the same time, both your Masters and Ugrad accounts will be removed no sooner than 2 months after you've graduated from the Masters program.
When you're ready to graduate, please review the following two sections to see the process for account removal:
CS Masters Students
CS Undergraduate Students


CS FACULTY, INSTRUCTORS, POSTDOCS, RESEARCHERS (INCLUDING RESEARCH PROFESSORS, SCIENTISTS, RESEARCH ENGINEERS) ETC.

CS has a new policy for account removal for CS faculty, instructors, postdocs and researchers (that can include research professors, research scientists, and research engineers.) Your CS account will be up for removal no sooner than 3 years after you have left the department. (removal time subject to change.)
We will email your CS email account after those 3 years to let you know that your account will be removed and to remind you to download any files or email of yours still residing on our servers. You will have 2 months after that notification before your account is removed.
Remember, we will be sending notifications for CS account removal to your CS email only! This means, if you want to receive notice of when your CS account is going to be removed, you must monitor your CS email account. If you do not normally monitor your CS email, it is highly recommended that you consider forwarding your CS email to some place you will regularly see it, in case we send you an email about closing your account. (We do not send CS account removal notices to your JHU email account or elsewhere.)

Requesting An Account Extension

After you receive notice that your CS account is being removed, you might still be able to request us to extend the time-frame for your account. You must notify us during the 2 months after we notify you that your account will be removed. And we will only extend accounts on a case-by-case basis, depending upon need. You'll need to have a CS faculty or CS administrative sponsor to continue your account.
  • If you're planning to leave JHU, please do not write us to request an account extension at this time. We will contact you sometime after 3 years of your leaving CS, when we are evaluating what accounts to remove in order to discuss any account extension opportunities.

When we remove your CS account, the following will also be removed

  • Home Directories: We will remove your CS home directories and all files within them.
  • Web Pages: We will remove any web pages you created in your account.
  • MySQL Accounts/Databases We will remove any MySQL accounts or databases owned by you.
  • Email: We will remove any email/email folders that belong to your CS CS account
  • Email Presence: Your CS email presence will be removed. Therefore, if you were forwarding your CS email elsewhere, that forwarding will go away when your CS account is removed. If you had us set up a forwarding mail alias for you, that alias will go away as well.

IMPORTANT CS FACULTY, ETC. ACCOUNT REMOVAL NOTES:

  • Some CS Faculty, Etc. accounts on the CS Grad Net also have a CS Ugrad account. That CS Ugrad account will be going away no sooner than 2 months after you leave JHU, with no notice. So, make sure you remove what you need from your CS Ugrad account before you leave the CS Department.
    • If you're leaving CS and it is decided that your CS Grad/Research acct can remain, your CS Ugrad account will still go away.
  • If, at any time after you leave JHU, we find a security issue with your CS account, we have the right to close your account. We typically try to contact you somehow to let you know what's going on, but, sometimes, that might not be possible.

Rules to follow to retain your CS Faculty, etc. account after you have left the dept., and if, in the future, we extend your account.

To preserve resources for current CS-affiliated persons, once you leave the CS department, there are a few rules in place you must follow, otherwise, your account may be removed with or without notice.
  • You must keep your use of CS disk space (your CS home directory) to a minimum, that is, the least amount of disk space absolutely needed.
  • You must check your CS email regularly for important messages from CS support regarding your account, your use of resources, other CS IT-related announcements, or for an eventual account removal email.
  • If you keep your CS email inbox local to our servers (i.e., you do not forward your CS email elsewhere), please keep your inbox below 100mb. That means, you'll need to clean it out regularly. But, you'll be checking your CS email regularly anyway, so this should not be a problem for you to maintain.


CS Staff

CS Staff accounts will be removed at the direction/discretion of the CS administrative office. If it is decided to send a notice to you regarding your CS account removal, it would be sent either to your CS account by our CS IT staff or by a CS administrator to the address they choose.


Email Forwarding Is Removed When Your CS Account Is Removed

CS will no longer be fowarding emails for those no longer currently affiliated with the CS department. This includes both the use of the .forward file, mail aliases, and several dept-wide mailing lists you might be on.
Therefore, when your affiliation with the CS department is complete and your CS account is removed, any email forwarding that you (or the CS IT staff) have configured with your CS account will be removed.